Retreat Terms & Conditions
In consideration of being permitted to participate in a Yemoja Sade, LLC trip, I hereby acknowledge and agree to the following terms and conditions:
All bookings are made with Yemoja Sade LLC, a Georgia limited liability company and the owner of all of its advertised itineraries (“Yemoja Sade,” “we,” or “us”). By booking a trip with us, paying a deposit, or signing this agreement, you accept all of the terms in this agreement on your behalf (individually, “Traveler,” and collectively, “Travelers”), and direct us to perform services for every traveler. The terms and conditions outlined in this agreement constitute the entire understanding and agreement between you, the traveler (“you” or “your”), and Yemoja Sade concerning any bookings, reservations, trips, or transactions made with Yemoja Sade.
All Travelers must be 18 years of age or older to travel with Yemoja Sade.
Insurance Requirements
All of Yemoja Sade’s travelers must prove current and adequate travel insurance before the trip begins. Travel insurance must cover personal injury, medical treatment, repatriation, and evacuation expenses, including helicopter rescue and air ambulance internationally. It is recommended that travel insurance also addresses personal property and trip cancellation coverage. Trip cancellation insurance may be the only means of receiving reimbursement for flights and other non-refundable expenses should a Yemoja Sade trip be canceled for any reason, whether voluntarily by you or as a result of Yemoja Sade’s actions. You are responsible for understanding the specifics of your travel insurance policy, ensuring that your policy covers all optional and included activities listed in the trip itinerary, and ensuring that there are no exclusion clauses (e.g., air delays due to mechanical issues) that would limit the coverage that you might reasonably need. If you have current health insurance coverage, check your insurance policy to see if it provides the coverage described above while traveling outside your country. It is your responsibility to verify your insurance policy details with your insurance provider to ensure Yemoja Sade’s requirements are satisfied.
Deposits, Payments, Refunds, and Cancellations
Bookings are made directly with Yemoja Sade, LLC, with a deposit payment through our verified payment method. The deposit and payment schedule for your trip has been explained to you and outlined prior to payment. Review the deposit and payment schedules carefully as payments will be deducted automatically on the date you begin the payment arrangements.
The following are expressly excluded from the Program rates and are the sole responsibility of each Traveler: Airfare, costs of obtaining passports; visas; excess baggage charges; items of purely personal nature, such as drinks, laundry, communication (calls, faxes, emails, etc.); international airport departure tax (to be paid in U.S. dollars or acceptable foreign currencies); excursions or deviations from any trip itinerary.
Cancellations
Regarding cancellations, any cancellations by you will result in the loss of your deposit and other monies paid to us for your trip. For this reason, we strongly recommend you have comprehensive travel insurance for every traveler that includes cancellation coverage, so everyone is protected financially in case anything comes up that prevents them from joining the trip. Deposit and other monies paid for the trip may be returned if we can find another traveler who will be able to take your spot and take over your payments but is not guaranteed.
Payments
All payments must be made through a verified payment method. Any payments made in addition to this agreed to payment plan, but be requested and agreed to in writing. Prices are in U.S. dollars, and all payments must be made in U.S. dollars. Your payment schedule is as follows.
Cancellations or Changes by Us and Flexibility
We reserve the right to cancel, alter or modify any trip without prior notice for any reason, including but not limited to the safety and/or comfort of clients and for circumstances of Force Majeure, which is defined in this agreement below. This includes the right to replace or substitute guides and accommodations in the trip materials, modify the order in which places to visit, and make other changes in the itinerary. You acknowledge that the amenities, accommodations, transportation, route, schedule, and itinerary may change without prior notice due to local circumstances or events, which may include mechanical breakdown, flight cancellations, illness, strikes, political disputes, weather, border crossing problems, and other unforeseeable factors. If, prior to departure, we make a significant change because of a problem with a supplier (e.g., bankruptcy), we will, as soon as reasonably possible, notify you of available alternatives.
Denial of Participation
Yemoja Sade LLC reserves the right to deny participation in the trip to any traveler that Yemoja Sade LLC, in its sole discretion, judges to be incapable of meeting the rigors and requirements of the trip activities, or whose actions or deportment it judges unsuitable for group travel. During the trip, Yemoja Sade LLC has the right in its sole discretion to remove anyone who it determines to detract from others’ enjoyment of the trip. The decision of the guide, host, or local supplier is final on all matters that may threaten the safety or interfere with the well-being of others. Any costs resulting from being removed from a trip or being declined participation in a trip is at your expense.
Force Majeure
We will not be deemed in breach of this agreement or otherwise liable to you because of delay in performance or nonperformance of any of our obligations under this agreement to the extent that any such delay or nonperformance is due to any Force Majeure. ” Force Majeure means any circumstances beyond our reasonable control, including without limitation acts of nature, terrorist activities, insurrection, explosion, flood, tempest, forceful wind, fire or accident, war or threat of war declared or undeclared, sabotage, civil disturbance, labor strikes, requisition, sickness, quarantine, government intervention, weather conditions, and unforeseen circumstances. If we and any of our suppliers are affected by Force Majeure, our suppliers, and we shall be entitled to, and may in our sole discretion, vary or cancel any itinerary or arrangement in relation to the trip. Regarding civil unrest, once we have investigated the prevailing situation, as we deem fit, it shall remain in our sole and absolute discretion whether to proceed with the trip.
Optional Activities
During any Yemoja Sade LLC trip, there may be opportunities to participate in activities or local events, which are not included in Yemoja Sade’s packaged trip. Yemoja Sade makes no representations about the safety or quality of these activities and events or the standard of the independent operator running them. You understand and agree that any assistance given by Yemoja Sade’s trip leader or staff to help arrange these optional activities is done in good faith and without any representations or warranties of any kind. Yemoja Sade does not sponsor or endorse these activities or events, nor can Yemoja Sade be held liable for any injury or illness resulting from your participation. If you decide to participate in these events, you do so voluntarily and should take precautions to ensure your safety, and you will arrange for payment directly with the supplier or independent operators of such activities, events, or services.
Pre-Departure Documentation
It is important that you carefully read all trip-related documents that you receive from us as soon as you receive them. It is your responsibility to contact us if any information is incorrect. We are not responsible for any errors in documentation if you fail to notify us of any inaccuracies within.
This agreement, our liability waiver, and, if required, a medical statement or certification must be signed and submitted by you in order to travel with us. If we do not receive these signed documents from you prior to departure, we reserve the right to treat your booking as canceled by you and impose the cancellation fees described in this agreement.
Passports and Visas
You are responsible for ensuring that all necessary travel documents are valid and effective, and in your possession for the entire trip. Valid passports are required for travel to most destinations. Please check with the appropriate consulate or embassy for the latest entry requirements. You assume complete and full responsibility for and hereby release Yemoja Sade LLC from any duty of checking and verifying any and all passport, visa, vaccination, or other entry requirements of each destination and all safety or security conditions at such destinations. Any information provided to you is merely provided as a courtesy, and it is your sole responsibility to ensure you have met all travel requirements for each destination in your itinerary.
Yemoja Sade LLC is not responsible for delays, changes, or cancellation costs due to incorrect, incomplete, or expired traveler documents. In the event that you must cancel, delay or reschedule your trip due to expired or missing travel documentation, you are responsible for all associated costs to rectify the situation. If you are unable to join your trip, you will not be reimbursed or refunded any amounts as per the cancellation terms listed in this document.
Health and Medical
You represent that you do not have any condition, physical or mental, that would create a hazard for you or other travelers or affect other people’s enjoyment of the trip. If you have a physical condition, dietary restrictions, or other conditions (pre-existing medical) that will require special attention during the trip, you must inform us in writing prior to departure. We may require a medical certificate stating that you are medically cleared for the destination(s) and/or that you are able to participate in all aspects of your trip itinerary.
Yemoja Sade LLC strongly recommends that you check with the U.S. Centers for Disease Control and Prevention, or similar entity in your country, for up-to-date, destination-specific information related to food and water safety, infectious diseases, and other concerns. At your own cost and expense, you will meet with your doctor at least 8 weeks prior to your trip departure and obtain all vaccinations, immunizations, or prescribed medications as directed by your doctor and/or travel clinic for the areas visited and provide written documentation thereof upon request and as needed for travel documentation. At your own cost, you will take a COVID PCR test no more than 72 hours prior to your trip departure and must provide evidence of a negative COVID test prior to entry to our destination. Yemoja Sade LLC reserves the right to keep all payments made towards the trip if entry is denied as a result of your inability to meet the health standards required.
If any medical care is administered to you during the Program, Yemoja Sade LLC assumes no responsibility for any such medical care provided to you. You are solely responsible for any costs of medical care and related transportation, if any, that are provided to you during the Program.
Yemoja Sade LLC does not tolerate drug use of any kind during our Programs and strongly encourages responsible alcohol consumption. This policy is in place for your safety and those traveling with you. Yemoja Sade LLC reserves the right, at your sole expense, to deny participation in an activity or in the remainder of any trip itinerary if you illegally use drugs, alcohol, or other banned substances during a Program. We want you to have fun and encourage you to take advantage of the local culture, but Yemoja Sade LLC emphasizes safety as a top priority.
Photography and Images Release
You acknowledge that the designated media creator(s) on your Program if any, (“Media Creator”) will own the rights to the images, photos and videos, and any other copyrightable content that he or she takes or creates during your Program (“Images”). You acknowledge that because the Media Creator will own the rights to the Images that the Media Creator creates during your trip, you cannot sell, transfer, assign, otherwise reproduce any of the Images that the Media Creator creates or shares with you or use it commercially. You hereby agree to use any such Images for personal use only and will credit the Media Creator by including his or her name and a notation that the content is his or her copyrighted content.
You also acknowledge and agree that Yemoja Sade LLC, your trip host or other parties, including but not limited to the Media Creator, Third Party Suppliers, and other Travelers, may take or create images, photos, sound recordings, and videos in any format that may feature you or that may contain your name, likeness, identity, photographic image, videographic image or oral or recorded statements (collectively, “Trip Images of You”).
You hereby grant Yemoja Sade LLC, including the Media Creator and others Yemoja Sade LLC may authorize a worldwide, royalty-free and free of charge, perpetual license to use, re-use, distribute, display, create derivate works of, and reproduce the Images and the Trip Images of You as well as any images, photos, or videos that you provide to us (whether directly or through a photo-sharing service) (collectively, “Your Images”) in any medium or format now in existence or hereafter developed (including but not limited to print, digital and electronic media), for any purpose at any time, including to promote and publicize Yemoja Sade LLC’s travel products and services worldwide.
Notwithstanding the above, we, the Media Creator and our Third-Party Suppliers agree not to sell or give permission to Third Parties to sell or license the Images or the Trip Images of You for commercial or merchandising purposes, other than as set forth in this agreement, without your prior written consent.
Complaints and Claims
If you have any issues or questions during your trip, promptly notify us or your host or guide so that we can try to address them.
After completion of your trip, if you wish to make a claim, submit a complaint, or request reimbursement for any reason, you must do so email within 30 days after the trip’s completion. Any supporting documentation to the claim or complaint must accompany the email. Any claim or complaint received by Yemoja Sade LLC after this deadline will not be accepted or reviewed. Send emails to us at [email protected].
Limits on Responsibility
At no point, and under no circumstances is Yemoja Sade LLC responsible for payments or costs relating to external services such as flights, accommodations, services, car service, or any other part of travel that was booked and paid for externally to Yemoja Sade LLC. Yemoja Sade LLC is not obligated to alter any trip itinerary or suspend a trip’s commencement for any reason that prevents you from joining a trip as planned.
Travel Advisories & Warnings
You must conduct your own research and become informed about the destinations in your trip itinerary, including knowledge about any travel advisories and warnings issued by government authorities in your country. In the U.S., you must consult the U.S. State Department’s website at www.travel.state.gov or contact them by phone at the number specified on their website. You are responsible for protecting your own well-being and personal property before, during, and after your Yemoja Sade LLC trip. This includes ensuring any and all vaccinations, injections, or prescribed medications are taken as directed by your local doctor and/or travel clinic for the areas visited.
Cultural Differences and Drug Policy
It is acknowledged and understood that traveling to international destinations will expose travelers to unique situations and experiences that are different than those you are familiar with in your home country. These differences enhance the experience and adventure of your trip and typically involve cultural and social aspects of the region, such as food, drink, attire, and local laws. Yemoja Sade LLC and your guide or host will discuss these differences during your trip, but you also have a responsibility to perform your own research and act responsibly while traveling. Yemoja Sade LLC does not tolerate drug use of any kind during our trips and strongly encourages responsible alcohol consumption. This policy is in place for your safety and those traveling with you. We want you to have fun and encourage you to take advantage of the local culture, but Yemoja Sade LLC emphasizes safety as a top priority.
Applicable Law, Choice of Forum, and Severability
You agree that this agreement shall be interpreted according to the laws of the state of Georgia in the United States. Jurisdiction over any dispute arising out of, in connection with, or relating to this agreement and/or the transactions and relationships among the parties contemplated by this agreement shall be filed exclusively in federal or superior court in the state of Georgia. You agree to personal jurisdiction in the specified forum. If any portion of this agreement is determined by a court to be null and void, the remaining portions of this agreement shall nevertheless remain valid and binding upon the parties. You also agree that this agreement is intended to be as broad and inclusive as permitted under applicable law. You agree that if any portion of this agreement is found to be void or unenforceable, the remaining provisions shall remain in full force and effect.
Limitation of Remedies
You agree that the sole remedy for any default by Yemoja Sade LLC arising under this agreement shall be the return of the paid trip cost, to the extent consistent with applicable law. To the maximum extent permitted under applicable law, Yemoja Sade LLC shall not be liable for any special, consequential, indirect, incidental, or other damages arising out of or in any way connected to this agreement, including lost profits, whether such damages arise in contract, negligence, tort, under statute, in equity, at law, or otherwise, even if Yemoja Sade LLC has been advised of the possibility of such damages. You expressly waive any right you may have to recover such damages.
Merger
This agreement is the final, complete and exclusive statement of the parties’ agreement on the matters contained in this agreement. It supersedes all previous negotiations and conditions that apply to the trip and services provided by Yemoja Sade LLC.
